Personal information is any information about you as an identifiable individual and includes information with respect to your name, address, age, gender, income, marital status, financial situation, health, current employment and compensation package, and previous employment history and compensation package, together with your personal references and identification numbers (such as a National Insurance number).
The following sections will answer most of the important questions that you may have about how we fulfill each of these important principles, and how we will hold ourselves accessible and accountable to you.
If you are a candidate, we ask you for information to consider your qualifications and interest to be referred to either a specific client, for a specific position, or to other clients who may retain us to recruit an individual with interests and qualifications similar to yours. When you provide this information you will be asked to acknowledge your consent for us to provide it to those clients. This consent is optional and you can decide to withdraw it at any time. Please refer to Understanding Your Options, section 6 in this Policy.
If you are a client who has retained Delta Executive Search to recruit candidates for your organization, we ask you for information so that we can do a suitable search and discuss your needs, expectations, organizational culture and other relevant issues with potential candidates.
If you are a referee for one of our candidates, we ask you to answer specific questions to validate the information we have about our candidate and to explore his or her skills and experience relative to the role in question, to assist our clients in their selection process.
If you are a candidate, much of the information we collect comes directly from you. We may also obtain personal information about you from third parties to help us assess your eligibility and suitability as a candidate for positions for which are recruiting on behalf of our clients.
You may have applied directly to us or we may have found your details from a jobs board or social networking site. We are able to process your data if we have a legal basis for doing so. There are six legal bases for processing data but we will rely on (1) your consent to send direct marketing messages about services other than our recruitment services, (2) that the processing is necessary for the performance of a contract with you, or (3) that we have a legitimate interest in processing your personal data.
We release your personal information to parties outside Delta Executive Search only under the following circumstances. To our clients who retain us to recruit an individual or retain us to identify individuals with interests and qualifications similar to yours. When required or permitted by Law – In certain circumstances, the law may require or permit Delta Executive Search to disclose your personal information without your knowledge or specific consent. For example, such information may be disclosed if required to comply with a subpoena, warrant, or court order, or if requested by a government institution, which has the lawful authority to obtain the information. In exceptional circumstances it may be necessary that we disclose your personally identifiable information if we believe, in good faith, that disclosure is otherwise necessary or advisable to protect Delta’s interests. We will seek to ensure that any proposed disclosure is required in the circumstances and then ensure that we disclose only the information that is required. Under no circumstances do we sell personal information to other organizations.
We may share Your Personal Information with parties who process data on our behalf which may include IT support, storage service providers including cloud providers and legal and professional advisers.
In the course of the provision of our Recruitment Services we may transfer data to countries or international organisations outside of the European Economic Area (EEA). This may, for example, be to Clients or Candidates, or third parties who provide support services to us. Where information is to be so transferred, it may be to a country in respect of which there is an adequacy decision from the EU Commission. However, if this is not the case, it is our policy to take steps to identify risks and in so far as is reasonably practical, ensure that appropriate safeguards are in place.
Delta Executive Search uses technological safeguards like security software and firewalls to prevent hacking or unauthorized computer access as well as internal passwords and security policies to our servers. We use our best efforts to ensure that our staff and our clients, as part of their agreements with Delta Executive Search, are bound to maintain your confidentiality and may not use the information they obtain for any unauthorised purpose. When we provide information in response to a legal inquiry or order, we will first ensure that the order is valid and we disclose only the information that is legally required.
We will audit our procedures and security measures regularly to ensure that they are being properly administered and that they remain effective and appropriate. We will retain your personal information only as long as it is required for the reasons it was collected or as required by law. If we have not had meaningful contact with you (or, where appropriate, the company you are working for or with) for a period of ten years, we will Delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to keep it for longer. This period may extend beyond the end of your relationship with us but only for so long as it is necessary for us to have sufficient information to respond to any issue that may arise at a later date. When your personal information is no longer needed or required, we have procedures to destroy, delete, erase or convert it to an anonymous form.
We will explain your options of refusing or withdrawing consent to the collection, use or release of your personal information, and we will record and respect your choices. In many cases you are free to refuse or withdraw your consent at any time. You may do so in writing by emailing us at firstname.lastname@example.org . Our staff will be pleased to explain your options and any consequences of refusing or withdrawing your consent, and record your options. With few exceptions, you can change your options at any time.
We will give you access to the information we have about you when you create an account with Delta and can continue to manage/access your personal information in the My Account section of the website. Please note that we may not be able to provide information about you from our records if it contains references to other persons, is subject to legal privilege, contains information proprietary to Delta Executive Search or cannot be disclosed for other legal reasons. If you have any questions regarding decisions made, we will tell you the reasons for those decisions.
While we always try to protect the privacy of our candidates and clients, we understand you may choose to refuse or withdraw consent to the collection, use and release of your personal information and we will record and respect your choices. Please be aware that this may result in our inability to present you to our client as a candidate for the position in question.
We will give you the opportunity to keep your personal information accurate and up-to-date, by accessing the My Account section of the website. Having accurate information about you enables us to give you the best possible service. If you find any errors in our information about you, let us know and we will make, where necessary, the corrections as soon as reasonably possible and make sure they are conveyed to anyone we may have misinformed. For information that remains in dispute, we will note your opinion in the file.
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